Day-of Coordinator or Full Wedding Planner - Which Do You Need?

One of the most voiced wedding day regrets is a bride wishing she hired a wedding planner. Whether it's because of unanticipated problems that arose on the big day or the simple fact that keeping track of everything while you're also trying to be the bride (and, you know, get married) can cause stress levels to skyrocket. Jennie from A Divine Affair is here to weigh in on the different options available to couples tying the knot and shed some light on how important it is to have a wedding planner involved in such an important day.  

There are many reasons to hire a wedding planner for your big day. Depending on your needs, you may be looking for a coordinator to simply keep everything organized on the day-of, assist only with the planning of certain aspects, or design the whole affair from start to finish! 

If you fall into any of the below categories, a full planning package can end up saving you time, money, and frustration:

•    You’re planning your wedding from a distance
•    You’re extremely busy with work, school, or other commitments and are having difficulty switching your focus to the planning of your wedding
•    You have ideas and a general vision, but don’t know how to make them a reality

 

What happens when your budget doesn't allow you to hire a wedding planner to assist you from engagement to honeymoon?

Most planners will offer coordination for the month leading up to the wedding or a package that designates them as the go-to professional on the day of the wedding only. After planning your wedding on your own, hiring a professional to make sure everything runs smoothly and all your plans are carried out as they were intended will give you so much peace of mind.

There is no predicting the possible situations that could arise on your important day, but hiring a coordinator with experience and the ability to stay calm and think quickly will keep you from worrying about wardrobe malfunctions, late vendors, and wedding crashers (and the list goes on). This not only frees you from stress, but allows you more time with your family, friends, and wedding party. Vendor arrival times are coordinated, floor plans are double checked, seating details are confirmed, lighting is adjusted, and temperature levels are monitored.

Your only job is to sit back and take in every aspect of your wedding day, noticing only how smoothly it all came together and crediting yourself with the brilliance and foresight of hiring a wedding planner.

Although this list will differ from planner to planner, here's a breakdown of day-of vs. full planning package inclusions I offer at A Divine Affair.

Day-Of/Month-Of Planning

  • Create your wedding day agenda

  • Confirm details with vendors and venue

  • Attend your final meeting with the venue

  • Attend/conduct wedding ceremony rehearsal

  • Instruct and oversee all duties of participants, including set-up

  • Assist bride & bridesmaids with readying

  • Supervise all vendors and professionals
  • Handle necessary payments
  • Supervise and assist with day-of photography
  • Guidance and assistance with ceremony processional and recessional
  • Double-check final details and ensure everything runs as planned
  • Attend to any special needs of your guests
  • On-site supervision and direction of your wedding ceremony and reception

 

Full Planning

  • Book venue visits
  • Create your personalized timeline
  • Research and recommend vendors based on your budget, theme, and personalities
  • Book all vendor meetings (included but not limited to your photographer, florist, DJ, transportation, decor, and caterers)
  • Attend all meetings with you and your vendors
  • Negotiate prices and services with your vendors
  • Review all vendor contracts (A Divine Affair does not dispense legal advice, but will look over contracts to ensure nothing is missing)
  • Full development of the wedding theme you have chosen
  • Assistance with wording of invitations
  • Vendor follow-up and confirmations
  • Budget management
  • Manage all logistics
  • Create your wedding day agenda
  • Confirm details with vendors and venue

  • Attend your final meeting with the venue

  • Attend/conduct wedding ceremony rehearsal

  • Instruct and oversee all duties of participants, including set-up

  • Assist bride & bridesmaids with readying

  • Supervise all vendors and professionals
  • Handle necessary payments
  • Supervise and assist with day-of photography
  • Guidance and assistance with ceremony processional and recessional
  • Double-check final details and ensure everything runs as planned
  • Attend to any special needs of your guests
  • On-site supervision and direction of your wedding ceremony and reception

For more tips, information, and inspiration, visit www.adivineaffair.ca or email Jennie at jennie@adivineaffair.ca.